Documentation & Application Executive Full Time

Minto Park, Elgin, Kolkata, West Bengal
Shikkha Educational Advisory Solution

We are looking for a Documentation & Application Executive to manage student documentation and application processes with a high degree of accuracy and accountability. The ideal candidate should have prior experience handling admission documentation, preferably in a study abroad consultancy, education consultancy, or admissions office, and understand the importance of document verification, compliance, timelines, and error-free submissions.

This role requires someone who is highly organized, process-driven, and comfortable managing multiple student applications simultaneously while coordinating closely with counsellors and students.

Key Responsibilities

1. Collect, verify, and organize all student documents required for admissions.
2. Review documents for completeness, authenticity, and compliance with institutional requirements.
3. Coordinate with students and counsellors to resolve missing, incorrect, or incomplete documentation.
4. Prepare, compile, and submit application files within prescribed deadlines.
5. Track application status, document submissions, and pending requirements through internal trackers.
6. Maintain structured digital records and ensure proper document naming, version control, and filing.
7. Verify application forms before submission to minimize errors and rejections.
8. Maintain confidentiality while handling personal and sensitive student information.
9. Coordinate with internal teams to ensure timely completion of admission-related documentation.
10. Follow standard operating procedures (SOPs) and contribute to improving documentation workflows.

Preferred Experience

• Experience in an education consultancy, study abroad consultancy, university admissions office, or documentation department.
• Familiarity with handling multiple student applications simultaneously.
• Understanding of document verification, admission compliance, and application timelines.
• Experience working with CRM systems or admission management software is an added advantage.

Required Skills & Qualifications

• Bachelor’s degree in any discipline.
• 1–3 years of relevant experience in documentation or application processing.
• Strong written and verbal communication skills in English and Bengali.
• Excellent attention to detail with a high level of accuracy.
• Good knowledge of Microsoft Excel, Google Sheets, Google Drive, and document management practices.
• Ability to prioritize work and manage multiple deadlines.
• Strong organizational and record-management skills.
• Responsible, disciplined, and process-oriented mindset.
• Comfortable handling repetitive documentation work without compromising quality.

Why Join Us

• Work on end-to-end admission and application processes.
• Exposure to complex documentation and compliance workflows.
• Opportunity to build expertise in educational admissions and counseling operations.
• Collaborative and process-driven work environment.
• Career growth opportunities based on performance.

Perks

• Competitive salary (based on experience and interview performance)
• Performance-based incentives
• Certificate and Letter of Recommendation (where applicable)
• PPO / Long-term employment opportunities for high performers